Reporting: I-9 Management

High-volume employers trust Maximus for modern I-9 management.

All new hires must complete Form I-9, Employment Eligibility Verification, within the first 3 days of employment. For large organizations, processing the forms can be time-consuming, resource-intensive, and prone to errors. Mistakes may lead to penalties, fines, or even debarment from government contracts. At Maximus TCES, we provide trusted I-9 management solutions that streamline the process and help employers stay compliant.

Contact an I-9 expert
Calculate your I-9 potential fines

Let us help manage your I-9 process

Combining over two decades of I-9 experience with the latest paperless technology, the Maximus TCES is an industry leader in large-scale I-9 processing and verification. Our electronic I-9 management solutions from Maximus integrate seamlessly with your standard hiring procedures to help you:

  • Onboard new hires quickly and accurately

  • Eliminate common violation risks

  • Fulfill hiring compliance

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Helping employers—particularly those with complex hiring operations—achieve compliance with all U.S. Department of Homeland Security guidelines, our Maximus I-9 management software is easy to use. In just minutes, managers can verify each new hire’s information and sign the form electronically. Human errors are virtually eliminated due to validation checks, built right into the software, which prevents progress without first entering the proper information. You no longer have to worry about lost forms or forgotten signatures. You can feel confident that you are getting your I-9s done right the first time, saving time and valuable resources.

Estimate the potential fines you face for noncompliant I-9s

Use the I-9 Potential Fines Calculator »
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Leverage our leadership in large-scale I-9 and E-Verify solutions

After the electronic I-9 form is completed on the secure and scalable portal, employee data is automatically submitted to the E-Verify program. The majority of employees are verified and work authorized immediately.

When a non-verification or tentative confirmation is returned, our I-9 management solutions from Maximus help employers navigate the process through to completion. Managers can track the real-time status of each E-Verify case, ensuring every required step is completed quickly and accurately. It’s that simple.

Remote solutions for I-9 compliance at scale

In today’s world, business is no longer confined to a physical location. To stay compliant in this evolving landscape, employers need flexible solutions that adapt to the changing dynamics of remote work. At Maximus TCES, we understand the challenges of remote onboarding, which is why we offer three configurable Maximus I-9 Management solutions for distributed teams that ensure compliance while delivering a smooth hiring experience.

Network of Designated Agents:

Our extensive network of designated agents is available to meet with new hires in their local area. These agents will assist in the necessary document review and completion of Section 2, ensuring that each step of the process adheres to compliance standards.

Agent-Assisted Virtual Review:

Trained staff from Maximus TCES provide virtual assistance to new hires and their designated agents. This remote solution ensures that all parties have the support they need to complete the I-9 process efficiently and in compliance with federal regulations.

Friends and Family Option:

With our "Friends and Family" option, new hires can designate a trusted second party to complete Section 2 on behalf of your organization. This flexible approach allows for seamless document review while maintaining compliance.

Our customizable remote solutions empower employers with distributed teams and complex hiring needs to navigate the complexities of remote hiring, ensuring I-9 compliance no matter where your employees are located.

Ready to revolutionize your remote onboarding process? Contact us today to learn more about our configurable remote solutions, part of Maximus employer services, designed for large and growing organizations.

Tailored I-9 management for large and growing organizations

At Maximus TCES, we understand that one size does not fit all—especially for organizations with complex HR environments. Unlike off-the-shelf solutions, our Maximus I-9 management system is designed with unlimited configurability to meet the unique needs of your organization.

We collaborate closely with you to develop a process and workflow that aligns seamlessly with your existing HR operations. Our goal is to enhance efficiency and ensure compliance on your terms, empowering you to manage I-9 documentation effectively and confidently.

Experience the difference of a solution that works for you. Our scalable I-9 management system is built to evolve with your needs, helping you achieve compliance while optimizing your hiring process.

Discover the power of configurability! Contact us today to learn how we can create a customized I-9 management solution tailored specifically for your large, multi-location organization.

With our customizable solution from Maximus TCES, you can:

  • Adapt to Your Processes: Tailor each step of the I-9 management workflow to match your organizational procedures and ensure smooth integration.

  • Ensure Compliance: Customize compliance checks that align with your specific industry requirements, reducing risks and enhancing security.

  • Streamline Onboarding: Create a user-friendly experience for new hires, making I-9 completion simple and straightforward while maintaining regulatory compliance.

Understand why E-Verify is important to your business

E-Verify is a web-based system that allows employers to electronically validate the employment eligibility of newly hired workers.

In 2009, the U.S. Department of Homeland Security made it mandatory for federal contractors and subcontractors to use E-Verify to validate that employees are eligible to work in the U.S.

Three states (AZ, MS, and SC) require E-Verify participation for all employers, both public and private.

Nine other states (CO, GA, ID, MN, MO, NC, OK, RI, NE, and UT) require E-Verify participation for those working in the public domain: state agencies, contractors, or subcontractors.

Through I-9 Management delivered by Maximus TCES, employers can integrate E-Verify requirements into their onboarding process with ease and confidence.

Want to learn more about our I-9 service?

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Top 10 reasons to go electronic with your I-9s

With Immigration and Customs Enforcement (ICE) increasing I-9 audits, it’s important to ensure your company’s I-9 compliance. Our interactive guide highlights ten key reasons to adopt electronic I-9 Management from Maximus TCES, helping employers reduce risk and streamline verification.

Download the free guide
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A walkthrough of the remote I-9 process

Where and how we work is changing, and so should your I-9 service. At Maximus TCES, we help employers overcome the challenges of remote verification through our nationwide network of authorized representatives. This ensures Maximus I-9 Management solutions remain compliant and scalable in today’s evolving workforce. Explore our Remote I-9 infographic to learn more.

Explore the remote I-9 process
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How to ensure your existing I-9s are audit ready

Now, more than ever, I-9 compliance represents a major liability for employers if records are incomplete or stored insecurely. Maximus TCES provides the expertise and audit-readiness tools to help organizations validate and secure both paper and electronic I-9s, ensuring they withstand ICE scrutiny.

Learn how to be compliant

Enjoy the benefits of a fully-automated, error-free process

With more than two decades of I-9 experience and our proprietary Maximus I-9 management software, Maximus TCES is the industry leader in large-scale I-9 processing and verification. Our I-9 compliance service provides a comprehensive review of employer I-9 forms to assist with DHS and U.S. Citizenship and Immigration Services (USCIS) E-Verify requirements. The service can be implemented electronically or manually using paper forms, with the flexibility to review a sample of employees, all active employees, or an entire organization.

  • Easy-to-use interface walks managers through the I-9 process step by step

  • Simple, fast, paperless I-9 processing

  • Accessible anywhere with internet connection

  • Immediately validates information

  • Sign the form electronically in just a few minutes

  • Maximus-trained auditors and a dedicated I-9 specialized council

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Contact an I-9 Expert

Frequently Asked Questions (FAQs)

The I-9 form is a federal document that verifies an employee’s identity and employment authorization in the United States. It is required by law for all employers to complete for every new hire to ensure compliance with immigration regulations. Through Maximus I-9 management, employers can streamline this process and reduce compliance risks.

Our solution offers a streamlined process for completing I-9 forms, integrating document verification, compliance checks, and reporting into an easy-to-use interface. You can choose from various workflows tailored to your organization’s needs. Delivered by Maximus TCES, it simplifies verification while ensuring accuracy.

Unlike off-the-shelf solutions, we provide unlimited configurability tailored to your organization’s specific processes, ensuring compliance and efficiency. Our solutions also accommodate remote hiring through designated agents and virtual assistance. This flexibility makes Maximus I-9 management a reliable fit for complex HR environments.

Non-compliance can lead to significant fines, legal issues, and negative impacts on your business reputation. Our team at Maximus TCES helps employers maintain compliance and stay audit-ready.

Yes! We offer configurable solutions to accommodate remote work, including designated agents for in-person document verification, virtual reviews, and the ability for a trusted second party to assist with I-9 completion. These remote solutions are part of Maximus employer services supporting modern hiring needs.

We prioritize data security through encrypted processes, strict access controls, and compliance with data protection regulations to safeguard all sensitive information related to I-9 forms. Security is a core feature of Maximus I-9 Management.

We offer comprehensive training for your HR team on how to use our I-9 management system effectively. This includes instruction on compliance requirements and best practices for document verification. With support from Maximus TCES, your staff gains confidence in managing I-9s.

Absolutely! Our solutions are designed to be highly configurable, allowing us to align our I-9 management services with your existing HR workflows to enhance efficiency. This adaptability makes Maximus I-9 management ideal for employers with unique or complex workflows.

We provide multiple methods for completing Section 2, including in-person reviews by designated agents, virtual assistance from our trained staff, and allowing designated friends or family to assist new hires in the document review process. These options ensure compliance while expanding access to Maximus employer services.

Our I-9 management solution seamlessly integrates with your existing HR systems, including Applicant Tracking Systems (ATS) and Human Resource Information Systems (HRIS). Through Maximus TCES, this integration allows for smooth data transfer, reducing duplication of efforts and ensuring a streamlined onboarding process for your new hires.

In the event of a compliance issue, our team is readily available to assist you in resolving the situation. We provide guidance on corrective actions, documentation, and any necessary remediation steps. Employers using Maximus I-9 Management gain ongoing support to maintain compliance.

Our team regularly monitors changes to immigration and employment verification laws and regulations. Our compliance experts at Maximus TCES keep clients informed and adjust processes as regulations evolve.

Yes! We provide support in preparing for audits by conducting regular reviews of your I-9 documentation, ensuring that everything is in order, and guiding you through the audit process. Audit readiness is a core part of Maximus employer services, giving you confidence during inspections.

Our solution includes robust reporting features, allowing you to track compliance, manage deadlines, and analyze your I-9 processes. This visibility is built into Maximus I-9 management to help you maintain clear oversight of your I-9 documentation and compliance status.

Getting started is easy! Contact us for a consultation to discuss your organization’s needs. We’ll assess your requirements, provide insights on our solutions, and help you implement the best strategies for I-9 compliance. Our onboarding process ensures a smooth transition to Maximus TCES solutions.