Reporting: I-9 Management

Electronic I-9 Solutions

All new hires must fill out a Form I-9, Employment Eligibility Verification, within the first 3 days of employment. Processing the forms can be time-consuming, resource-intensive, and error-prone. Incorrect forms can result in stiff penalties and fines and even debarment of government contracts. We can help.

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Calculate your I-9 potential fines

Let Us Help Manage Your I-9 Process

Combining two decades of I-9 experience with the latest paperless technology, the Maximus Tax Credit & Employer Services practice is the industry leader in I-9 processing and verification. Integrating our electronic I-9 management software with your standard hiring procedures will help you:

  • Onboard new hires quickly and accurately

  • Eliminate common violation risks

  • Fulfill hiring compliance

Helping employers to achieve compliance with all U.S. Department of Homeland Security guidelines, our electronic I-9 management software is easy to use. In just minutes, managers can verify each new hire’s information and sign the form electronically. Human errors are virtually eliminated due to validation checks, built right into the software, which prevents progress without first entering the proper information. You no longer have to worry about lost forms or forgotten signatures. You can feel confident that you are getting your I-9s done right the first time, saving time and valuable resources.

Estimate the potential fines you face for misfiled I-9s

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Leverage our leadership in I-9 and E-Verify solutions

After the electronic I-9 form is completed on the Maximus electronic portal, employee data is automatically submitted to the E-Verify program. The majority of employees are successfully and immediately verified/work authorized; however, if a non-verification or a tentative confirmation is returned, the Maximus solutions help employers ensure that this difficult process is managed and tackled until completion. Managers are able to view in real-time the status of an E-Verify case to ensure they take the required steps to complete the process. It's as easy as that.

Remote Solutions for I-9 Compliance

In today’s world, business is no longer confined to a physical location. To stay compliant in this evolving landscape, employers need flexible solutions that adapt to the changing dynamics of remote work. At Maximus TCES, we recognize the need for innovative approaches to I-9 management. That’s why we offer three configurable solutions for remote hiring that ensure compliance while facilitating a smooth onboarding experience.

Network of Designated Agents:

Our extensive network of designated agents is available to meet with new hires in their local area. These agents will assist in the necessary document review and completion of Section 2, ensuring that each step of the process adheres to compliance standards.


Agent-Assisted Virtual Review:

Maximus trained staff provide virtual assistance to new hires and their designated agents. This remote solution ensures that all parties have the support they need to complete the I-9 process efficiently and in compliance with federal regulations.



Friends and Family:

With our "Friends and Family" option, new hires can designate a trusted second party to complete Section 2 on behalf of your organization. This flexible approach allows for seamless document review while maintaining compliance.



Our customizable remote solutions empower employers to navigate the complexities of remote hiring, ensuring I-9 compliance no matter where your employees are located.

Ready to revolutionize your remote onboarding process? Contact us today to learn more about our configurable remote solutions tailored to meet your organization’s needs.

Tailored I-9 Management Solutions

At Maximus TCES, we understand that one size does not fit all. Unlike off-the-shelf solutions, our I-9 management system is designed with unlimited configurability to meet the unique needs of your organization.

We collaborate closely with you to develop a process and workflow that aligns seamlessly with your existing HR operations. Our goal is to enhance efficiency and ensure compliance on your terms, empowering you to manage I-9 documentation effectively and confidently.

Experience the difference of a solution that works for you. Our I-9 management system is built to evolve with your needs, helping you achieve compliance while optimizing your hiring process.

Discover the power of configurability! Contact us today to learn how we can create a customized I-9 management solution tailored specifically for your organization.

With our customizable solution, you can:

  • Adapt to Your Processes: Tailor each step of the I-9 management workflow to match your organizational procedures and ensure smooth integration.

  • Ensure Compliance: Customize compliance checks that align with your specific industry requirements, reducing risks and enhancing security.

  • Streamline Onboarding: Create a user-friendly experience for new hires, making I-9 completion simple and straightforward while maintaining regulatory compliance.

Understand why E-Verify is important to your business

E-Verify is a web-based system that allows employers to electronically validate the employment eligibility of newly hired workers.

In 2009, the U.S. Department of Homeland Security made it mandatory for federal contractors and subcontractors to use E-Verify to validate that employees are eligible to work in the U.S.

Three states (AZ, MS, and SC) require E-Verify participation for all employers, both public and private.

Nine other states (CO, GA, ID, MN, MO, NC, OK, RI, NE, and UT) require E-Verify participation for those working in the public domain: state agencies, contractors, or subcontractors.

Want to learn more about our I-9 service?

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Top 10 reasons to go electronic with your I-9s

With Immigration and Customs Enforcement (ICE) increasing I-9 audits, it’s important to ensure your company’s I-9 compliance. Our interactive guide provides the top ten reasons on why it is essential to employ I-9 management and Employment Verification Services for your organization.

Download the free guide
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A walkthrough of the remote I-9 process

Where and how we work is changing, and so should your I-9 Service. Maximus understands that today’s workforce is going remote, and the need to have I-9 employment verification has created a unique challenge for employers. Using the Maximus I-9 Remote Hire Service eliminates the challenges and headaches of maintaining a compliant I-9 process. Through our nationwide network of remote I-9 authorized representatives, our clients can rest assured that their remote hires I-9s will be completed and compliant. Explore our Remote I-9 infographic to learn more.

Explore the remote I-9 process
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How to ensure your existing I-9s are audit ready

Now, more than ever, I-9 compliance represents a huge liability for companies, just sitting in their filing cabinets. ICE has committed to increased audits.

Do you know what percentage of your I-9s are paper? Do you know if I9s are stored at various worksites, and how easy it is to gain access? Are those locations secure in the event of a natural disaster? If your I-9s are electronic, were they validated and audited internally?

Learn how to be compliant

Estimate the potential fines you face for noncompliant I-9s

Use the I-9 Potential Fines Calculator »

Enjoy the benefits of a fully-automated, error-free process

With more than two decades of I-9 experience and our proprietary Electronic I-9 Management Software, we are the industry leader in I-9 processing and verification. Our I-9 Compliance Service delivers a comprehensive review of employer I-9 forms to assist with DHS and the US Citizenship and Immigration Services (USCIS) E-Verify requirements. The service can be implemented electronically or manually using paper forms and offers the flexibility to include a sampling of employees, all active employees, or an entire organization.

  • Easy-to-use interface walks managers through the I-9 process step by step

  • Simple, fast, paperless I-9 processing

  • Accessible anywhere with internet connection

  • Immediately validates information

  • Sign the form electronically in just a few minutes

  • Maximus-trained auditors and a dedicated I-9 specialized council

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Frequently Asked Questions (FAQs)

The I-9 form is a federal document that verifies an employee’s identity and employment authorization in the United States. It is required by law for all employers to complete for every new hire to ensure compliance with immigration regulations.

Our solution offers a streamlined process for completing I-9 forms, integrating document verification, compliance checks, and reporting into an easy-to-use interface. You can choose from various workflows tailored to your organization’s needs.

Unlike off-the-shelf solutions, we provide unlimited configurability tailored to your organization’s specific processes, ensuring compliance and efficiency. Our solutions also accommodate remote hiring through designated agents and virtual assistance.

Non-compliance can lead to significant fines, legal issues, and negative impacts on your business reputation. Our solution helps mitigate these risks by ensuring all I-9 forms are completed accurately and on time.

Yes! We offer configurable solutions to accommodate remote work, including designated agents for in-person document verification, virtual reviews, and the ability for a trusted second party to assist with I-9 completion.

We prioritize data security through encrypted processes, strict access controls, and compliance with data protection regulations to safeguard all sensitive information related to I-9 forms.

We offer comprehensive training for your HR team on how to use our I-9 management system effectively. This includes instruction on compliance requirements and best practices for document verification.

Absolutely! Our solutions are designed to be highly configurable, allowing us to align our I-9 management services with your existing HR workflows to enhance efficiency.

We provide multiple methods for completing Section 2, including in-person reviews by designated agents, virtual assistance from our trained staff, and allowing designated friends or family to assist new hires in the document review process.

Our I-9 management solution seamlessly integrates with your existing HR systems, including Applicant Tracking Systems (ATS) and Human Resource Information Systems (HRIS). This integration allows for smooth data transfer, reducing duplication of efforts and ensuring a streamlined onboarding process for your new hires.

In the event of a compliance issue, our team is readily available to assist you in resolving the situation. We provide guidance on corrective actions, documentation, and any necessary remediation steps.

Our team regularly monitors changes to immigration and employment verification laws and regulations. We keep our processes and clients informed of any updates that may impact I-9 compliance.

Yes! We provide support in preparing for audits by conducting regular reviews of your I-9 documentation, ensuring that everything is in order, and guiding you through the audit process.

Our solution includes robust reporting features, allowing you to track compliance, manage deadlines, and analyze your I-9 processes. This helps you maintain clear oversight of your I-9 documentation and compliance status.

Getting started is easy! Contact us for a consultation to discuss your organization’s needs. We’ll assess your requirements, provide insights on our solutions, and help you implement the best strategies for I-9 compliance.